We protect your personal data with utmost care.
Below you will find all necessary information regarding the processing of your personal data connected with providing our services to you
and marketing consents you grant to us.
Who is the controller of my data?
If you are our customer, candidate for work position, submitted to us the inquiry by contact form, or consent to receive marketing communication or to your data being processed for marketing or other purposes, the controller of your data is Saule Research Institute Foundation (Duńska 11, 54-427 Wrocław, NIP: 8943086798, REGON: 365649692, KRS: 0000641654).
Who can I contact for more information?
In all matters related to the processing of your personal data, you can contact us at the following e-mail address: firstname.lastname@example.org.
What kind of data is processed?
We process the following data: name and surname, business name, telephone number, e-mail address, Linkedin profile URL (the website address of your Linkedin profile), and in some cases – address, tax identification number and REGON number.
For what purposes are my data processed?
We process your data in order to:
- Fulfill contractual obligations (art. 6 (1) letter (b) of the GDPR).
- Fulfill legal obligations, such as tax obligations, issuing and storing invoices (art. 6 (1) (c) of the GDPR in relation to art. 74 par. 2 of the Accounting Act of 29 September 1994).
- Establish, defend, and pursue our claims resulting from business operations art. 6 (1) (b) of the GDPR, as well as so-called legally legitimate interest of the controller, which, in this case, is to assert our claims and defend our rights).
- Perform direct marketing (including a newsletter) such as, in particular, offers, information about goods, services, promotions, news, and events organized by us or articles about topics related to our activity. Depending on your decision, we can use your e-mail address (in this case we send communication to your e-mail) and/or phone number (in this case you will receive text messages, MMS or incoming calls from us). (art. 6 (1) (a) of the GDPR in relation to art. 172 of the Telecommunications Law in conjunction with art. 10 par. 2 of the Act on Rendering Electronic Services).
- Answer the question submitted by contact form (Google Form) (art. 6 (1) (a) of the GDPR).
Who receives my data?
In order to provide high quality services and improve management, your data may be transferred to the following categories of recipients:
– service providers (including external accounting and IT companies, ICT service providers, courier and postal companies),
– providers of support services in the marketing area (advertising agencies, companies that send text messages and e-mails).
Will my data leave the European Economic Area (EEA)?
Your data will not be transmitted beyond the EEA.
How long will my personal data be processed?
If you are our customer, all data processed for accounting purposes and for tax reasons are processed for 5 years counted from the end of the calendar year in which the tax obligation arose.
Subject to this date, if the data has been processed by us in order to pursue claims, we process the data for this purpose during the period of limitation of claims which is specified in the Polish Civil Code.
If you have consented to the processing of your data for marketing purposes, we process your data from the moment you express your consent to the moment you withdraw it.
After the above-mentioned periods, your data is deleted or anonymized.
Do I have to provide my data?
If you are our business partner/client, due to accounting and tax reasons, we have a legal obligation to process your data. The failure to provide them may result in, for example, inability to issue an invoice or a personal invoice. Providing a phone number or e-mail address is voluntary, but failure to do so will hinder legal contact and performance of the contract.
We will not be able to inform you about products, services, promotions, news, events organized by us or articles related to our business activity, without sharing without your basic contact data.
Similarly, in the case of submitting the inquiry by contact form. Providing the data is voluntary, but failing to do so makes processing the inquiry impossible.
What are my rights?
You have the right to access your data, request their rectification, removal or limitation of their processing. You can also use the right to object to the processing of your data and the right to transfer the data to another data controller. If you wish to exercise any of these rights, contact us by phone, e-mail or visit us at our office.
Please note that if your demands are clearly unjustified or excessive, in particular because of their continual nature, we may:
a) charge a reasonable fee, including administrative costs of providing information, conducting communication or taking required actions; or
b) refuse to take action in connection with the demand.
If we process your personal data on the basis of your consent, you have the right to withdraw it at any time. You can withdraw your consent by sending an e-mail to the address indicated above. Withdrawal of consent does not affect the lawfulness of processing your data before the withdrawal of consent, or the processing of your data which results from different legal grounds (e.g. in order to comply with our obligations under the law).
The right to object
In addition, you have the right to object to the processing of your personal data at any time for reasons related to your particular situation, if the basis is covered by the clause of so-called legitimate interest (art. 6 (1) (f) of the GDPR) or public interest (art. 6 (1) (e) of the GDPR). In this case, we will not process the data to which the objection pertains. The regulation grants us the right to reject your objection if there are legally valid grounds on our side to continue processing your data, which either override your interests, rights and freedoms, or are related to establishing, investigating or defending claims.
If your personal data is processed for direct marketing purposes, you can object to the processing of your personal data in such purpose at any time. After accepting such a request, we will not process your data for direct marketing purposes.
In case of any doubts regarding the protection of your personal data, we encourage you to contact us directly. Please note that you also have the right to lodge a complaint about the compliance with personal data protection regulations with a supervisory body.
Based on your consent expressed by leaving your details and sending the contact form, our team will service your inquiry and will contact with you in order to answer your questions and provide you with the details information connected with the inquiry (concerning information about our product, services, offer).
Preparation of the specific offer at your request will take place on the basis of actions aimed at entering into a contract.
Your personal data will be processed for the period necessary to service your inquiry, no longer than one year (or earlier if you withdraw your consent). After completing the service of the inquiry, the personal data obtained from the contact form will be deleted.
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